Team calendar software: see who's in, who's remote, who's off
A shared calendar that shows at a glance who's in the office, who's working from home and who's on leave — without asking anyone.
Benefits
- See who's in the office, who's remote and who's off in a single view
- Approved holiday and absences appear before you plan the week
- Fewer interruptions — nobody has to ask who's in today
- Updates itself from clock-ins and approved time off
- Filter by location and by team when you run more than one site
- Shared with the whole team, not buried in a manager's inbox
How does the team calendar work in Kinmu?
Step by step
Read the transcript
Who's in the office today? Who's off on Friday? That question interrupts your team every single day. Kinmu answers it in one screen, the Team Calendar.
Here you see your team day by day, with no spreadsheets to cross-check and nobody to ask. At a glance you can tell who's in the office, who's working from home and who's on leave. Several offices? Filter by location and by team, and keep only what matters to you.
Move between months and plan meetings and deadlines knowing who you can count on.
And you never update it by hand. It builds itself from clock-ins and approved absences.
The whole team can check it too, so the information stops living in just a few heads. Next time someone asks who's in today, the answer will already be on screen.
So now you know. Kinmu's team calendar tells you who's in and where.
A team calendar is a shared view of where everyone in the company is on any given day — in the office, working remotely, or away on leave. In Kinmu it is one screen, shared with the whole team, and it keeps itself up to date from the clock-ins and approved absences you already manage.
The question that interrupts everyone
“Is Mario in today?” “Who’s working from home this week?” “Wasn’t Lucía on holiday?” Every one of those messages costs two people their concentration: the one who asks and the one who answers. In a hybrid team they get asked several times a day, and the answer is nobody’s job to maintain.
That is the gap a team calendar fills. Not a new process to run, just the answer made visible so it stops being asked.
What you see
Your team, day by day, with office days, remote days and time off shown differently so you can tell them apart without reading anything. Change the month to plan ahead: you can see who you can count on for a deadline before you commit to it.
If you run more than one site, filter by location and by team and keep only the people you need on screen.
It maintains itself
The calendar is built from what Kinmu already knows. Clock-ins tell it who is working and from where. Approved holiday and absence requests tell it who is away. Nothing is typed twice, and nothing depends on somebody remembering to update a shared sheet on a Monday morning.
That matters more than it sounds. Shared availability spreadsheets rarely fail on day one — they fail in week six, quietly, and then everyone stops trusting them.
Kinmu vs. a shared spreadsheet
| Shared spreadsheet | Kinmu | |
|---|---|---|
| Who updates it | Someone, manually, when they remember | Nobody — it reflects clock-ins and approved leave |
| Accuracy over time | Degrades quietly | Always matches the underlying records |
| Remote vs. office | Whatever convention someone invented | Shown differently by default |
| Holiday | Copied across from another system | Appears when the request is approved |
| Multiple sites | More tabs | Filter by location and team |
| Who can see it | Whoever has the link | The team, in the app they already use |
Who it’s built for
Hybrid teams When some people are in and some are not, availability is the coordination problem. The calendar answers it once, for everyone, instead of one message at a time.
Companies with more than one location Filter by site and by team, so a manager in one office isn’t reading a wall of names from another.
Small teams without an HR system No setup, no maintenance, and nobody assigned to keep a sheet alive. If your team clocks in with Kinmu and requests leave in Kinmu, the calendar is already populated.
Works with the rest of Kinmu
The team calendar isn’t a separate tool to keep in sync. It reads from time tracking and leave management, which is why it is accurate without anyone maintaining it. Approve a holiday request and it is on the calendar; clock in from home and that is what the calendar shows.
See also: how leave management works in Kinmu
Frequently Asked Questions
What is a team calendar?
A team calendar is a shared view of where everyone in the company is on any given day — in the office, working remotely, or away on leave. Instead of that information living across spreadsheets, chat threads and people's memories, it sits in one place the whole team can check.
What can I see in Kinmu's team calendar?
Your team day by day: who is working from the office, who is working remotely, and who is on holiday or otherwise absent. That is usually everything you need to know whether you can count on someone this week.
Does the team calendar show who is working from home?
Yes. Office days and remote days are shown differently, so you can tell them apart at a glance. That is the point of the calendar for hybrid teams: you plan a meeting or a handover already knowing where each person will be.
Does approved holiday show up automatically?
Yes. Once a holiday or absence request is approved, it appears on the calendar without anyone copying it across. The team can see who will be away and when, so deadlines don't get set for a week when half the people involved are off.
Do I have to keep the calendar up to date manually?
No. It is built from information you already manage in Kinmu — clock-ins and approved absence requests — so it stays current on its own. There is no morning ritual of updating a shared sheet, and nothing to forget.
Who can see the team calendar?
It is shared, so the team can consult it rather than asking a manager. Availability stops being something only a few people know and becomes something anyone can check in seconds, which is usually what makes coordination easier.
Can I filter the calendar by office or by team?
Yes. If you run more than one site, or several teams, you can filter by location and by team and keep only the people you actually need to see. Useful when the full company view is more than you want on screen.
Does it work for hybrid teams?
That is where it earns its keep. When some people are in the office and others are not, the question of who is available and from where comes up constantly. The calendar answers it once, for everyone, instead of one message at a time.
How does the team calendar reduce interruptions?
Most "are you in today?" messages exist because the answer isn't visible anywhere. When it is on screen, those messages stop being sent — and the person who would have answered them keeps their focus.
What size of company is it for?
Any. A single shop with a handful of staff and a company split between offices and home have the same underlying need: knowing who is around. The calendar doesn't need setting up per team size — it reflects whatever your company already looks like in Kinmu.
