The time tracking app that makes everything simpler

Digital time tracking is the practice of recording when employees start and end their workday, take breaks, and request time off — all through a digital tool instead of paper logs, spreadsheets, or punch cards. It gives employers a reliable record of work hours and gives employees a clear view of their own schedule and balances.

Businesses use time tracking software for a mix of reasons: to make payroll easier and more accurate, to manage schedules and time off without spreadsheets, to understand how teams spend their time, and to keep clean records in case of audits or disputes. Modern tools also reduce the back-and-forth between managers, HR, and employees, freeing up everyone’s day.

Not at all. While time tracking is essential for hourly workers (where pay depends directly on hours worked), salaried teams also benefit from it. It helps balance workloads, prevent burnout, manage time off, document overtime, and give everyone visibility into team availability. Many modern businesses track hours for all employees, regardless of contract type.

Cloud-based time tracking apps such as Kinmu let employees clock in from a phone, a web browser, or by scanning a QR code at the workplace. This makes them ideal for hybrid teams, remote workers, multi-location businesses, and on-the-go workers like field technicians or delivery staff.

Kinmu includes built-in time off management. Employees can request vacation, sick leave, personal days, or other absences directly from the app. Managers approve or decline with a click, and the system updates balances automatically. This eliminates spreadsheets, emails back and forth, and forgotten requests.

They’re different generations of the same idea. Biometric systems (such as fingerprint scanners) and card-based systems were the standard for years, and they still work in many businesses. But they come with hardware costs, on-site installation, maintenance, and growing concerns around employee privacy and data protection. App-based systems like Kinmu do the same job through a phone, web browser, or QR code: no special hardware, no biometric data collected, no privacy risk. Easier to roll out, work for remote and hybrid teams, and adapt to any size of business. For small and mid-sized businesses today, an app is the simpler and more flexible choice.

Yes, it is — at least with the right provider. Kinmu uses industry-standard encryption to protect data in transit and at rest, stores information on secure servers, and backs it up regularly. Your team’s data should never be shared with third parties, and you should be able to export or delete it whenever you want.

They’re related but not the same. Time tracking is the act of recording hours as they happen — clock in, clock out, breaks. Timesheets are the documents (digital or paper) where those hours are recorded and summarized. Kinmu combines both: employees clock in in real time, and the system automatically generates clean, ready-to-use timesheets for payroll or reporting.

Kinmu lets employees submit edits or corrections — for example, when they forget to clock in or out — but managers have to approve those changes. Kinmu keeps a full record of edits and approvals as well, so there’s always a clear history of who changed what and when. This protects both employers and employees.

Counterintuitively, yes. Even though it adds a small task (clocking in/out), time tracking tools replace several others: spreadsheets, emails for time-off requests, manual payroll calculations, schedule documents, and the constant “where is everyone?” questions. For most small teams, the time saved on admin far outweighs the seconds spent clocking in.

Few things are worth checking: how quickly your team can adopt it (good tools take minutes, not weeks), whether it adapts to your schedules (not the other way around), how transparent the pricing is (no hidden fees, no long contracts), how easy it is to clock in from anywhere, and how it handles time off requests.